Privacy Policy

AI-Companies LLC dba AI Remote Hire
Website: https://ai-remotehire.com/
Last Updated: November 26, 2025

1. Who We Are

This Privacy Policy explains how AI-Companies LLC, doing business as AI Remote Hire (“AI Remote Hire,” “we,” “us,” or “our”) collects, uses, and protects personal information when you:

• Visit our website https://ai-remotehire.com/ (the “Site”);
• Contact us by email, phone, web form, or other channels; or
• Choose to receive SMS/text messages or other electronic communications from us.

Business Address
AI-Companies LLC dba AI Remote Hire
300 Spectrum Center Dr
Irvine, CA 92618, USA

Contact Information

• Phone: (714) 650-1976
• Phone: (888) 668-3304
• Email: [email protected]

Operating hours: Monday–Friday, 08:00–17:00 (Pacific Time).

If you are located in a jurisdiction with specific data protection laws (such as the EU, UK, or certain U.S. states), additional rights may apply as set out in Section 13 below.

2. Scope of This Policy

This Policy applies to personal information we collect:

• Through our Site, including any contact or submission forms;
• Via email, phone, or SMS/text message when you communicate with us; and
• In the context of providing our remote staffing and related business services to our clients.

This Policy does not apply to:

• Any third-party websites, services, or platforms we do not control (such as LinkedIn); or
• Activities clearly covered by a different privacy notice that we provide to you.

When you access or use the Site or communicate with us, you acknowledge that you have read and understood this Privacy Policy.

3. What AI Remote Hire Does – and What We Do Not Do

3.1 Our Business

AI-Companies LLC dba AI Remote Hire provides remote staffing, talent matching, and related business services to companies. We work primarily on a business-to-business (B2B) basis with client organizations to help them source and manage remote professionals.

3.2 We Are Not a Job Posting or Job Board Service

To avoid any confusion for carriers and regulators:

• We do not operate a public job board or job posting platform.
• We do not send job postings, job alerts, or mass recruitment messages to consumers via SMS or other messaging channels.
• Any job titles or role descriptions on our Site are used only to illustrate the types of staffing services we can provide to business clients, not public job listings.

3.3 We Do Not Engage in Disallowed or High-Risk SMS Use Cases

In connection with our SMS and other communications, we:

• Do not offer or promote high-risk financial services such as payday loans, short-term high-interest loans, debt consolidation schemes, get-rich-quick programs, or similar disallowed financial products.
• Do not use SMS or any other channel for lead generation or affiliate marketing on behalf of third parties. We do not buy, sell, or trade leads for SMS campaigns.
• Do not purchase or use rented, sold, or shared opt-in lists for SMS/text messaging. We only text phone numbers that provided consent directly to AI Remote Hire.
• Do not use SMS to promote disallowed content categories such as adult content, illegal drugs, hate speech, gambling, or similar prohibited content.

3.4 We Do Not Sell or Rent Personal Data

• We do not sell or rent your personal information to third parties.
• We do not sell, rent, or share mobile numbers or SMS opt-in data with third parties or affiliates for their own marketing or promotional purposes.

Any sharing that does occur is strictly limited to what is necessary to operate our services, as explained in Section 9.

4. Information We Collect

4.1 Information You Provide Directly

We may collect the following categories of information when you voluntarily provide them:

• Contact Information: Name, business email address, optional phone number, company name, job title or role.
• Inquiry and Business Information: Details you provide about your company, staffing needs, requested services, and the content of your messages to us.
• Form Submissions: Information you submit via contact or consultation forms on our Site, including any attachments or additional details you choose to provide.
• SMS / Text Message Information: If you provide your mobile number and consent to receive SMS messages, we collect and process your phone number and related message content (for example, scheduling confirmations, service updates, and responses to your inquiries).

Providing a phone number is optional on our forms. You can choose to communicate with us by email or other channels if you do not wish to receive SMS/text messages.

4.2 Information Collected Automatically

When you visit our Site, we may automatically collect:

• Device and Usage Data: IP address, browser type, operating system, referring URLs, pages viewed, and timestamps.
• Cookies and Similar Technologies: Small data files and similar technologies that help us operate and improve the Site, remember your preferences, and analyze usage patterns.

See Section 8 for more detail on cookies and similar technologies.

4.3 Information from Third Parties

We may receive limited business contact or usage information from:

• Service providers that support our Site or analytics;
• Publicly available sources (for example, corporate websites, business directories).

We do not obtain mobile numbers or SMS consent lists from data brokers, lead sellers, or other third parties for the purpose of sending SMS/text messages. All SMS recipients must have provided their number and consent directly to AI Remote Hire.

5. How We Use Personal Information

We use personal information for the following purposes, to the extent permitted by applicable law:

1. To Provide and Operate Our Services
   • Deliver remote staffing and related services to our business clients.
   • Evaluate your staffing requirements and potential engagement.
2. To Communicate with You
   • Respond to your inquiries and requests for information.
   • Schedule and confirm calls or meetings.
   • Send service-related communications, including SMS messages where you have opted in (see Section 6).
3. To Manage Our Relationship with You
   • Maintain client and prospective client records.
   • Provide customer service and support.
4. To Operate, Analyze, and Improve the Site
   • Monitor Site performance, troubleshoot issues, and improve user experience.
   • Conduct analytics and usage trend analysis on an aggregated or de-identified basis.
5. To Comply with Legal and Regulatory Obligations
   • Maintain records as required by law, regulation, or carrier rules.
   • Respond to lawful requests from authorities where applicable.
6. With Your Consent or As Otherwise Disclosed
   • Where required by law, we will rely on your consent for certain uses of your information.
   • We may also use information for other purposes that we explain at the time of collection.

We do not use your personal information in connection with SMS campaigns for job postings, lead generation, high-risk financial products, or other disallowed content categories.

6. SMS / Text Messaging Practices

This section is specifically designed to address SMS consent, use, and data sharing.

6.1 Optional Phone Number and Consent

• Providing your mobile number is optional. You can use our services and communicate with us without opting in to SMS/text messaging.
• If you choose to enter your mobile number in our web forms or otherwise provide it to us and explicitly request or agree to be contacted by SMS, you consent to receive service-related text messages from AI Remote Hire at that number.

Consent is limited to the messages that are consistent with our business as described in this Policy.

6.2 Types of SMS Messages We Send

If you have provided your mobile number and consented to SMS communications, we may send messages such as:

• Responses to your inquiries and questions.
• Appointment or consultation confirmations, reminders, or rescheduling messages.
• Service-related notifications relevant to your engagement with AI Remote Hire.

We do not use SMS to:

• Send job postings, job alerts, or recruitment blasts.
• Conduct lead-generation or affiliate marketing campaigns.
• Promote high-risk financial services or other disallowed content categories.

Our SMS use is strictly transactional and relationship-based, not general consumer marketing.

6.3 Message Frequency, Rates, and Opt Out

• Frequency: Message frequency will vary depending on your interactions with us, but SMS is used only as reasonably necessary to respond to or manage your requests and services.
• Rates: Standard message and data rates may apply, depending on your mobile carrier and plan.
• Opt Out: You can opt out of receiving SMS/text messages from us at any time by replying “STOP” to any message you receive from AI Remote Hire.
• Help: For assistance, you may reply “HELP” to our SMS, or contact us at [email protected] or (888) 668-3304.

Opting out of SMS will not affect your ability to receive important information via email or other non-SMS channels.

6.4 SMS Data Sharing Restrictions

To protect your privacy:

• We do not sell, rent, or share mobile numbers or SMS opt-in data with third parties or affiliates for their own marketing or promotional purposes.
• We may use third-party service providers (such as messaging platforms or telephony providers) to deliver SMS/text messages on our behalf. These providers may process your phone number solely to provide these services to us, not for their own marketing.
• Where this Privacy Policy refers to sharing personal information with third parties (see Section 9), that sharing does not include mobile numbers and SMS consent data for any third-party marketing, lead-generation, or promotional activity.

We do not use SMS lists that have been purchased, rented, or shared by others. All SMS recipients must have provided their phone numbers and consent directly to AI Remote Hire.

6.5 SMS Consent Records

We maintain reasonable records of SMS consent and opt-out requests for compliance with applicable laws, carrier requirements, and our own record-keeping obligations.

7. Legal Bases for Processing (Where Applicable)

In some jurisdictions (for example, the European Economic Area and the United Kingdom), we must identify legal bases for processing personal data. Where those laws apply, we rely on:

• Contractual necessity – To provide our services and respond to your requests.
• Legitimate interests – To operate and improve our Site and services, communicate with business contacts, and protect our legal rights (balanced against your interests and rights).
• Consent – For certain uses such as SMS/text messaging or email marketing where required by law.
• Legal obligations – To comply with applicable laws and regulatory requirements.

8. Cookies and Similar Technologies

We may use cookies and similar technologies to:

• Keep the Site functioning securely and correctly.
• Remember your preferences and settings.
• Analyze traffic and usage patterns on an aggregated basis.

You can control cookies through your browser settings. If you block or delete cookies, some Site features may not work properly.

If we use third-party analytics or security tools, those providers may collect aggregated usage data to help us understand how visitors use our Site. These providers do not receive your SMS consent records or mobile numbers for their own marketing purposes.

9. How We Share Personal Information

9.1 Service Providers

We may share personal information with trusted third-party service providers who support our operations, including:

• Website hosting, maintenance, and security.
• Email and communications platforms.
• Telephony and SMS delivery providers.
• Analytics and error-monitoring services.
• Professional advisors (such as legal or accounting services) where needed.

These service providers are contractually required to use your information only for the services they perform for us and to protect it appropriately.

9.2 Business Transfers

If we are involved in a merger, acquisition, restructuring, or sale of assets, personal information may be transferred as part of that transaction, subject to applicable law. If that happens, we will require the recipient to honor this Privacy Policy or provide comparable protections.

9.3 Legal and Compliance

We may disclose personal information where we reasonably believe it is necessary to:

• Comply with applicable laws, regulations, legal processes, or governmental requests.
• Enforce our agreements and policies.
• Protect the rights, property, or safety of AI Remote Hire, our clients, or others.

9.4 No Selling / No Third-Party Marketing Use of Your Data

• We do not sell or rent your personal information.
• We do not permit third parties to use information we share with them for their own independent marketing or lead-generation purposes.
• Mobile numbers and SMS consent data are never shared with third parties or affiliates for marketing or promotional use and are used only to send messages from AI Remote Hire as described in this Policy.

Where this Policy mentions sharing data with third parties, it does not apply to mobile numbers or SMS opt-in data for any marketing or promotional purpose, which are expressly excluded from such sharing.

10. Data Retention

We retain personal information only for as long as reasonably necessary to:

• Fulfill the purposes described in this Privacy Policy.
• Maintain business and accounting records.
• Comply with legal and regulatory obligations.
• Resolve disputes and enforce our agreements.

SMS consent and opt-out records are retained for a period that is reasonably necessary to demonstrate compliance with applicable laws and carrier or industry requirements.

When information is no longer needed for these purposes, we will delete it or anonymize it, unless a longer retention period is required or permitted by law.

11. Data Security

We use reasonable technical and organizational measures to protect personal information from unauthorized access, disclosure, alteration, or destruction. These measures include access controls, secure systems, and other safeguards appropriate to the nature of the data.

However, no method of transmission over the internet or electronic storage is completely secure, and we cannot guarantee absolute security.

12. International Data Transfers

If you access our Site or communicate with us from outside the United States, your information may be transferred to, stored in, and processed in the United States or other countries where our service providers are located.

Those countries may have data protection laws that differ from the laws in your jurisdiction. Where required by law, we will implement appropriate safeguards to protect personal information transferred internationally.

13. Your Rights and Choices

Depending on your jurisdiction, you may have some or all of the following rights:

• Access – To request confirmation whether we process your personal information and to receive a copy.
• Correction – To request correction of inaccurate or incomplete information.
• Deletion – To request deletion of personal information, subject to legal and legitimate business retention needs.
• Restriction / Objection – To request that we restrict or stop certain processing, such as direct marketing where applicable.
• Portability – To request certain information in a structured, commonly used, and machine-readable format.

To exercise these rights, contact us at [email protected] with sufficient information to verify your identity and your relationship with us. We will respond in accordance with applicable law.

If you are located in a region with data protection authorities (such as the EEA or UK), you may also have the right to lodge a complaint with your local supervisory authority.

14. Children’s Privacy

Our Site and services are directed to business users and adult professionals. They are not intended for children under the age of 13 (or any higher age where a different minimum age applies by law).

We do not knowingly collect personal information from children. If you believe that a child has provided personal information to us, please contact us so that we can take appropriate action.

15. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices, technologies, legal requirements, or other factors.

When we make material changes, we will update the “Last Updated” date at the top of this page and may provide additional notice (such as a prominent notice on our Site).

Your continued use of the Site or continued communication with us after the updated Policy becomes effective signifies that you have read and understood the changes.

16. How to Contact Us

If you have any questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us:

By Email
[email protected]

By Phone
(714) 650-1976
(888) 668-3304

By Mail
AI-Companies LLC dba AI Remote Hire
300 Spectrum Center Dr
Irvine, CA 92618, USA